IMPORTANT: Nominations must be received on or before May 14, 2017, a week before the May 24, 2018 General PTA meeting.
BHSEC is counting on YOU!
Our Children need PARENTS to take ACTION
- GET INVOLVED
- ACTIVELY PARTICIPATE
- SHARE YOUR TIME AND TALENTS
while learning more about your children’s high school, contributing to an excellent cause – the kids, getting away (for a short time) from the usual routine once a month, and making new friends!*VOLUNTEER*PARTICIPATE*BE ACTIVE
Become an Officer of the BHSEC Manhattan PTA Executive Board and/or School Leadership Team for School Year (SLT) Representative for School Year 2018 – 2019
Nominate yourself or another BHSEC Manhattan parent
ELECTIONS WILL TAKE PLACE ON MAY 24, 2018 GENERAL PTA MEETING
All positions are open for the BHSEC PTA Executive Board 2018-2019. Current members run for re-election.
Positions open for the School Leadership Team 2018-2019* to come
* The person with second largest number of votes will be the alternate member to the School Leadership Team
** 9th Grade SLT Team member will be elected Fall semester of school year 2018-2019
HOW TO SUBMIT NOMINATION?
Please notify your nominating committee of your intent to run for the open positions listed above by indicating your name, your contact information, the position/s you are interested in, your child’s grade/year, and a 3 – 5 sentence introduction.
Please use the nomination form that can be printed from here:
Or, e-mail requested information: firstname.lastname@example.org (put NOMINATION in subject)
Or mail your nomination to:
Bard High School Early College PTA
Attn: Nominating Committee
525 East Houston Street, New York, New York 10002
IMPORTANT: Nominations must be received on or before May 14, 2018, a week before the May 24, 2018 General PTA meeting.
Key policy revisions reflected in the PTA Bylaws approved by the parent body members on 2/25/2016:
- Term Limits : There are no term limits for PTA officers
- Quorum: 5 Executive Board officers must be present to conduct business, and a quorum of at least 8 members including 2 executive board members and 6 parent member to conduct general meetings
- Succession of Executive Board President: provision of order of succession in the event that the President and/or Co-President can no longer serve, the First Vice-President assumes the role.
Below is an excerpt from the BHSEC PTA By-laws regarding the positions and the duties and responsibilities:
|V.4.1. It shall be the responsibility of all officers of the Association to manage the Association, to attend all meetings of the Executive Board and general and special meetings of the Association. All officers shall assist with the June transfer of PTA records to the incoming Executive Board. In addition, the responsibilities of each officer of the Association shall be those set forth hereinafter.
PTA President. Shall be the Chief Executive Officer(s) of the Association. If there are Co-Presidents, they shall determine which of them shall perform the tasks described in these bylaws and, if they cannot agree, the Executive Board shall decide. The President or Co-Presidents shall preside at all PTA and Executive Board meetings; shall be ex-officio members of all committees except the Elections Committee; and shall be authorized to co-sign checks. They shall provide leadership for the members; shall meet regularly with the Executive Board in accordance with these bylaws to plan the agendas for the general membership meetings; shall appoint interim chairpersons of PTA committees with the approval of the Executive Board; shall delegate responsibilities to other PTA members; and shall encourage meaningful participation in all parent activities. The President or one of the Co-Presidents shall serve as the core member of the School Leadership Team and the other shall serve on the President’s’ High School Council. If unable to attend a meeting of the School Leadership Team, Regional or District Committees, the President or the appropriate Co-President may, with the approval of the Executive Board, appoint a designee to act as her/his representative. Said representative(s) must exercise extreme diligence in representing the views of the PTA leadership and in the conveyance of information to the Executive Board and general membership.
If the PTA president is unable to attend PC meetings, the president must transfer all voting rights to a designee of her/his choosing. Designees must be approved by vote of the membership. The results of the vote must be recorded in the minutes of the meeting.
First Vice-President. Shall chair meetings in the absence of the President or both Co-Presidents; assist the President or Co-Presidents; perform the duties of the President or Co-Presidents if both are absent; perform all duties assigned by the President or Co-Presidents; shall be authorized to co-sign checks, and shall coordinate and oversee all activities and responsibilities associated with the school’s fundraising and grant-writing activities.
High School Vice-President. Shall assist the President or the Co-Presidents; and be responsible for completion and distribution of class contact lists.
College Vice-President. Shall assist the President or the Co-Presidents; and be responsible for completion and distribution of class contact lists.
Recording Secretary. Shall maintain the official record of the proceedings and actions of all Association meetings. This shall include notices, agendas, sign-in sheets and materials distributed. The Recording Secretary shall prepare minutes of each Association and Executive Board meeting in time for review and adoption at the next appropriate meeting and shall make minutes available upon request.
Corresponding Secretary. Shall be responsible for preparing, distributing and posting notices of all meetings and school activities, and shall oversee the Newsletter Committee. The Corresponding Secretary shall maintain the books and reports pertaining to the Association, except those of the Treasurer. She/he shall maintain a log of all amendments to the bylaws and shall ensure that a copy of each is on file in the Principal’s office. All PTA records must be maintained on file in the school.
Treasurer. Shall be responsible for all financial affairs and funds of the Association; shall be responsible for the transfer of Association monies to the bank accounts of the Association; shall maintain all deposit slips with appropriate identification of funds; shall maintain an updated record of income and expenditures; and shall be one of the authorized signatories on checks. The Treasurer shall make financial reports available at all Association meetings and prepare and provide an interim Financial Report by January 31st and an Annual Accounting Report by June 30th of the school year; shall make available all books and financial records for viewing by members upon request and for audit; shall make such books and records available to the Budget Officer to enable the Budget Officer to perform his/her responsibilities in a timely manner; and shall assist the Secretary with the transfer of the Association’s records to the incoming Executive Board. Prior to the conclusion of his/her term, the outgoing Treasurer shall make necessary arrangements to provide all records regarding PTA income and expenditures to the newly elected Treasurer and the method of recordkeeping used by the PTA. The Treasurer shall be authorized to co-sign checks, unless related by blood, marriage or domestic partnership to the President or one of the Co-Presidents.
Budget Officer. Shall chair the Budget Committee and oversee the Association’s financial transactions, and shall be one of the authorized signatories on checks. The Budget Officer shall provide regular detailed financial statements of income, profit and expenditures, and any unpaid/outstanding obligations of the Association including all those related to all fund-raising activities conducted by the Association, broken down by categories to the Executive Board at or before each regular meeting of the Executive Board. The Budget Officer will assist the President or Co-President(s) with written summaries of the year’s budget for discussion at the January and June membership meetings. The interim report and annual accounting or a summary thereof, must be filed in the principal’s office and distributed to all parents in the school through the association bulletin newsletter, special notice, or at a special meeting. The Budget Officer shall work with the Budget Committee to prepare a proposed budget for review by the membership in April or May and adoption by the membership at the May or June membership meeting
School Leadership Team Duties
The president or one co-president of the PTA shall automatically serve as a core member of the School Leadership Team. All other parent member representatives shall be elected by the parent membership. No person employed at BHSEC shall be eligible to serve as a parent member representative on the School Leadership Team. No person who sits on the Community District Education Council can serve as parent member on the SLT.
With the exception of the 9th grade representative, for which the election will be held in the Fall, they are elected in the same manner and at the same meeting as PTA Officers. All PTA SLT members shall exercise extreme diligence in representing the views of the parents and in the conveyance of information to the Executive Board and general membership.
Bard High School Early College Parent Teacher Association is a 501(c)(3) nonprofit organization that extends free membership exclusively to BHSEC/Manhattan families and faculty. BHSEC PTA is governed by our corporate bylaws, and the New York City Department of Education regulation A-660. Our mission is three-fold:
- We support students, parents, faculty of Bard High School Early College/Manhattan so our children can excel. Since our school offers a rigorous curriculum that includes a two-year college program, we focus on strong communication and education of our parent body. We engage subject matter experts as speakers and panels to share knowledge and ideas.
- We advocate for our parents and students at large to bring about positive change. Our advocacy helps improve and upgrade our BHSEC experience by designing and implementing sustainable solutions as they are identified or to resolve issues raised by our constituents.
- We conduct fundraising activities to fund our mission of supporting students, parents and faculty of BHSEC.
PTA General Meetings are held monthly on the third Thursday from September through June, except on Thanksgiving.. Actual meeting dates are published in advance in the online calendar. Meetings are open to current parents, and are an excellent way to keep up with what’s happening, and to benefit from an engaging talk by a guest speaker or panel. We try to share a lot via emails, but highly recommend that you attend all monthly meetings because you will benefit from our collective experience, and be better prepared to assist and advise your child. The meeting topics include academic and curriculum panels, insight into adolescence, international student exchange, and college application and selection, to name a few.
We look forward to hearing from you soon, thank you so much for actively participating and volunteering!